Finance

MBAA Finance Forms

Expense Reimbursement Guidelines

  1. Expenses reimbursement forms are processed once every two weeks.
  2. Expenses incurred in any month have to be submitted by the 15th of the following month. (For example, all expenses incurred in Aug 201X have to be submitted by 09/15/201X).
  3. Expense reimbursement form must have the “Event Name” and “Event Code” specified in the club’s approved budget.
  4. Expense reimbursement form must be approved by the President or Finance Officer of the club.
  5. Expense reimbursement form must have the required attachments (as scanned ORIGINAL RECEIPTS, FRS Invoice, Scanned SIGN IN SHEET from event, etc.).

Expense Reimbursement Process

  1. Complete the Expense Reimbursement Form.
  2. Scan all receipts and event attendance sheet. (There is a scanner in the Mac lab and several receipts can be put on a page).
  3. Email the completed Expense Reimbursement Form and the scanned receipts and attendance sheet to the MBAA VP of Finance (rhsmithfinance@gmail.com).
  4. Expect an email from the MBAA VP of Finance indicating that the expense report has been processed and a check is in your mailbox.